Event/Performance Intake Contact InformationProject Lead Name First Last This person is leading the project and will be responsible for payment and contracts as well as overseeing the technical lead. This person would also be responsible for all activities happening in the space including walkthroughs, opening, and closing, and resetting the space after use.Email Best phone number to reach the project lead the day of eventTechnical Lead Name/Production Manager First Last This person will be responsible for technical management of amenities in the space (lighting, sound, video) must be present at the technical walkthrough.Best phone number to reach technical lead on the day of eventHouse Lead/Capacity Manager First Last This person will be responsible for keeping to space capacity numbers and ensuring safe entry and exit for audience members. Must be present at the door for all performances actively keeping a head count.Best phone number to reach house lead on the day of eventEvent InformationName of EventType of Event(Required) Performance – Ticketed event with all amenities Informal Showing – No charge event with rehearsal amenities Other Please ExplainTechnical Rehearsal Request Date Usually on the Thursday evening (5pm start) prior to the eventTechnical Rehearsal Arrival Time Hours : Minutes AM PM AM/PM Including load in/set upTechnical Rehearsal Exit Time Hours : Minutes AM PM AM/PM Including break down/closing upDate of Event Day of Event Arrival Time Hours : Minutes AM PM AM/PM When you are expecting to arrive to the space to start setting upEvent Start Time Hours : Minutes AM PM AM/PM Not including set upEvent End Time Hours : Minutes AM PM AM/PM Not including break downDay of Event Exit Time Hours : Minutes AM PM AM/PM When you expect to exit the space after breakdown/resetTechnical InformationUpload your tech rider hereMax. file size: 256 MB. Are you looking to hire designers/technicians/operators?(Required) Lighting Designer and Operator Lighting Operator Audio Designer and Operator Sound Operator Projection Designer and Operator Projection Operator Front of House Crew/General Hands None. I have my own technical staff Other Please note that we reserve the right to only allowed trained professionals to operate equipment including the light board, video server, and audio board/console. As a reminder SomArt staff are not included in booking of performances/informal showings/labs.Lighting Designer/OperatorName First Last PhoneEmail Audio Engineer/OperatorName First Last PhoneEmail Front of HouseName First Last PhoneEmail AmenitiesAmenities Needed Informal Showing Lighting Board (rehearsal board only) Audio Board (aux cable) – Rehearsal Position Projector (no server) Audience Seating/Chairs Blackout Curtains/Shades 2 x 6ft folding table Dressing Room/Green Room Amenities Needed Performance Lighting Board (performance board) Lighting Board (rehearsal board only) Audio Board (aux cable) – Rehearsal Position Audio Board (aux cable) – Performance Position Audio Playback Device (QLab on Macbook) Projector (no server) Projection System (server/playback device) Audience Seating/Chairs Blackout Curtains/Shades White Cyc 2 x 6ft folding tables Dressing Room/Green Room Please describe what you will be bringing into the space. Please include everything including props, set, food, additional tables/chairs, etc.Attendee InformationExpected Capacity (including tech staff, audience, and performers) Less than 49 people 50-80 people More than 80 people Are you intending on serving alcohol during your event? Yes No I’m not sure Please note that if you have an event that is planning on serving alcohol you will need a permit from the City. What will be your outside shoe policy for attendees? Outside shoes are allowed on the common floor only Outside shoes are not allowed in the space at all (per normal studio policy) Please note outside shoes are not allowed on the dance floor at all.For more information about becoming a crowd manager: Crowd Manager CertificationCrowd Control Manager Contact First Last This person has or will be a crowd control manager with the State (a free and quick process). This is a requirement if expected attendance is over 49 people in the space (inclusive of tech personnel and performers).Crowd Manager CertificateMax. file size: 256 MB. Box Office / RegistrationWe require a defined method to keep track of expected attendance for public-facing events in relation to our capacity thresholds of 49 and 84 with a special permit. Please tell us more about what method you expect to use.How will you keep track of expected attendance? I’ve defined this information already in the publicity form I’m interested in SomArt’s box office/ticketing platform I have my own external box office ticketing platform I’m unsure. Please tell me more. SomArt runs box office through Events Manager via WordPress. Our fees are only what Stripe, our payment processor charges us (2.9% + .30/transaction). Artists would have access to the backend and a QR scanning ticket system for attendees to check them in.Please note anything that is not covered in this intake form. Please let us know about anything especially if it impacts crowd, the physical space, or ammenities needed and not outlined above.Priece Tier 1 Labeli.e. General AdmissionPrice Tier 1 AmountPrice Tier 2 Labeli.e. Student/SeniorPrice Tier 2 AmountDiscountsPlease list any discounts you would want here including the amount in either $ or %. We can generate a code for these.Date to Start Selling Tickets Time to Start Selling Tickets Hours : Minutes AM PM AM/PM Date to Stop Selling Tickets Time to Stop Selling Tickets Hours : Minutes AM PM AM/PM Ticket sales managed through SomArt box office I would like to pay for the space separately. Do not deduct ticket sales before payout. I would like to pay for space rental out of my ticket sales. Deduct space rental before final payout. I don’t know. Publicity InformationAll publicly facing events held at SomArt @ the Hive must include credit as outlined on our SAC/SomArt Credit page Please also submit your publicity via the form on that page.After submitting this form SomArt staff will contact you regarding next steps including a walkthrough with your technical staff. If you need names and contact information of SomArt’s over hire designers/technicians, please email [email protected] to request that list.
